Organizational Disclosures & Policies
Effective Date: October 2025 | Richmond, TX | EIN 41-2308664
This document contains the full text of all disclosure policies published on the House Money Collective website and adopted by the organization's governing board. Each policy is intended for publication on the website disclosures page and for inclusion in organizational records.Questions may be directed to: Taylor Gahm, Founder & Executive DirectorHouse Money Collective is a 501(c)(3) tax-exempt nonprofit organization. EIN: 41-2308664. 501(c)(3) status confirmed October 2025.
Legal Status
House Money Collective is a 501(c)(3) tax-exempt nonprofit organization incorporated in the state of Texas. Our Employer Identification Number (EIN) is 41-2308664. Tax-exempt status was confirmed by the Internal Revenue Service in October 2025.
Organizational Mission
House Money Collective curates experiences of encounter with God through structured spiritual formation disciplines. We offer immersive retreats, guided one-on-one positioning prayer, and structured weekly practices designed to create intentional space for spiritual formation. We do not replace churches, counseling, or medical care — we supplement and strengthen them.
Governing Board
House Money Collective is governed by a volunteer Board of Directors. The board provides oversight of organizational strategy, financial stewardship, executive accountability, and mission integrity. Board members serve without compensation for their service on the board.
A current list of board members will be published here as appointments are confirmed. The board meets at minimum quarterly, and meeting minutes are retained in organizational records.
Financial Oversight
House Money Collective is committed to responsible financial stewardship. The organization's finances are overseen by the Board of Directors and reviewed by independent accounting professionals. Financial records are maintained in accordance with generally accepted accounting principles and applicable nonprofit regulations.
Leadership
Taylor Gahm serves as Founder and Executive Director. Taylor has more than two decades of ministry and nonprofit leadership experience, including executive leadership of multi-campus church environments and prior service as executive director of a Texas-based nonprofit organization.
Transparency Commitment
House Money Collective is committed to full transparency with donors, participants, and the public. We publish our governing policies, tax filings, and organizational information on this website and update them as changes occur. We are registered with Charity Navigator's Nonprofit Portal and maintain a current organizational profile.
Purpose
The purpose of this policy is to protect the interests of House Money Collective when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer, director, or key employee, or might otherwise result in a possible excess benefit transaction. This policy is intended to supplement, but not replace, any applicable state and federal laws governing conflicts of interest applicable to nonprofit and charitable organizations.
Definitions
Interested Person: Any director, officer, principal employee, or person who has a direct or indirect financial interest, as defined below.
Financial Interest: A person has a financial interest if the person has, directly or indirectly, through business, investment, or family — (a) an ownership or investment interest in any entity with which the organization has a transaction or arrangement; (b) a compensation arrangement with the organization or any entity or individual with which the organization has a transaction or arrangement; or (c) a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the organization is negotiating a transaction or arrangement.
Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial. A financial interest is not necessarily a conflict of interest.
Procedures
Duty to Disclose: In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement.
Determining Whether a Conflict of Interest Exists: After disclosure of the financial interest and all material facts, and after any discussion with the interested person, the interested person shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.
Procedures for Addressing the Conflict of Interest: An interested person may make a presentation at the governing board or committee meeting, but after the presentation shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest.
The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement.
After exercising due diligence, the governing board or committee shall determine whether the organization can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest.
If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the organization's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement.
Violations
If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose.
If, after hearing the member's response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.
Records of Proceedings
The minutes of the governing board and all committees with board-delegated powers shall contain the names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board's or committee's decision as to whether a conflict of interest in fact existed.
The minutes shall also contain the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings.
Annual Statements
Each director, officer, and member of a committee with governing board-delegated powers shall annually sign a statement affirming they have received a copy of the conflict of interest policy, have read and understand the policy, have agreed to comply with the policy, and understand that the organization is a charitable organization and that in order to maintain its federal tax exemption it must engage primarily in activities that accomplish one or more of its tax-exempt purposes.
Periodic Reviews
To ensure the organization operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects: whether compensation arrangements and benefits are reasonable, based on competent survey information, and the result of arm's length bargaining; and whether partnerships, joint ventures, and arrangements with management organizations conform to the organization's written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes, and do not result in inurement, impermissible private benefit, or in an excess benefit transaction.
Purpose
House Money Collective is committed to operating in accordance with the highest ethical and legal standards. This Whistleblower Policy is intended to encourage and enable employees, volunteers, board members, and others to raise serious concerns internally so that House Money Collective can address and correct inappropriate conduct and actions before they escalate.
No Retaliation
It is contrary to the values of House Money Collective for anyone to retaliate against any board member, employee, or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of House Money Collective. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment or engagement.
Reporting Responsibility
This whistleblower policy is intended to encourage and enable employees and others to raise serious concerns within House Money Collective prior to seeking resolution outside the organization. House Money Collective encourages anyone who has a concern about illegal activity, violations of organizational policy, misuse of organizational resources, financial irregularities, fraud, or other serious concerns to report those concerns promptly.
How to Report a Concern
Board Members, Employees, and Volunteers: Concerns should be reported directly to the Board Chair or, if the concern involves the Board Chair, to the full Board of Directors. Reports may be made verbally or in writing. Written reports may be submitted by email or physical letter addressed to the Board of Directors.
Anonymous Reporting: House Money Collective recognizes that some individuals may wish to report a concern anonymously. While the organization can investigate more thoroughly with full information, anonymous reports will be taken seriously and investigated to the extent possible.
Concerns may also be reported to the Executive Director unless the concern involves the Executive Director, in which case reports should be made directly to the Board Chair.
Handling of Reported Violations
The Board Chair or designee will acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation. The person filing the complaint will be notified of the findings to the extent possible given the need to maintain the confidentiality of the investigation.
Confidentiality
House Money Collective will use its best efforts to protect the confidentiality of the person reporting a concern, consistent with the need to conduct an adequate investigation. House Money Collective cannot guarantee complete confidentiality in all circumstances.
Accounting and Auditing Matters
The Board Chair is responsible for receiving and handling complaints regarding accounting, internal controls, auditing matters, and fraud. These concerns will be addressed with priority and directed to the board's financial oversight responsibilities.
Purpose
This policy provides guidelines for the retention and destruction of documents and records maintained by House Money Collective. Proper document retention protects the organization legally, supports accurate record-keeping, and ensures compliance with IRS requirements for nonprofit organizations.
Scope
This policy applies to all documents and records, whether stored in physical or electronic format, created or received by House Money Collective in the course of its operations.
Permanent Retention
- Articles of Incorporation
- Bylaws (all versions)
- IRS determination letter (501(c)(3) confirmation)
- Board meeting minutes
- Audited financial statements
- Annual IRS Form 990 filings (all years)
- Real property records and deeds
- -Trademark and intellectual property registrations
Retain 7 Years
- Accounts payable and receivable records
- Bank statements and reconciliations
- Payroll records and related tax filings
- Contracts and agreements (7 years after expiration)
- Grant records and documentation
- Donor acknowledgment letters
- Insurance policies (7 years after expiration)
- Expense reports and receipts
Retain 3 Years
- General correspondence (non-legal)
- Employee and volunteer records (3 years after separation)
- Event and program records
- Marketing and communications materials
- Retain 1 Year
- Routine correspondence and emails
- Duplicate records
- Preliminary drafts not superseded by final documents
Electronic Records
Electronic documents are subject to the same retention requirements as physical documents. The organization shall maintain reasonable backup procedures to protect electronic records. Staff and volunteers are responsible for ensuring that documents within their purview are stored appropriately and retained for the required periods.
Destruction of Records
At the expiration of a retention period, documents may be destroyed in the ordinary course of business. Physical documents containing sensitive information shall be shredded prior to disposal. Electronic documents shall be permanently deleted.
No documents may be destroyed if the organization is aware of any pending or threatened litigation, government investigation, or audit that may require production of such documents. In such circumstances, the destruction schedule shall be suspended until the matter is resolved.
Responsibility
The Executive Director is responsible for the administration of this policy. Questions regarding document retention should be directed to the Executive Director or the Board Chair.
Our Commitment
House Money Collective respects the privacy of everyone who engages with our ministry — donors, retreat participants, prayer ministry recipients, and website visitors. This policy explains what information we collect, how we use it, and how we protect it.
Information We Collect
- Contact information: name, email address, phone number, and mailing address when provided through our website, registration forms, or giving platforms.
- Financial information: when you make a donation or register for a paid retreat, payment information is processed through secure third-party platforms. We do not store credit card -numbers.
- Ministry information: information shared in the context of positioning prayer sessions or retreat participation. This information is treated with the highest level of confidentiality and is never shared without explicit consent.
- Website usage: we may collect non-personally identifiable information such as browser type, pages visited, and referring URLs to improve our website.
How We Use Information
- Process donations and issue tax receipts
- Register and communicate with retreat participants
- Send updates, newsletters, and ministry communications to those who have opted in
- Improve our programs and website
- Comply with legal and regulatory requirements
We Will Never
- Sell, rent, or exchange your personal information to any third party
- Share your information with other organizations without your explicit consent
- Use your information for purposes unrelated to the ministry of House Money Collective
- Share anything disclosed in a pastoral or prayer context outside of that relationship
Email Communications
If you provide your email address, you may receive ministry updates and communications from House Money Collective. You may unsubscribe at any time by clicking the unsubscribe link in any email or by contacting us directly. We will honor all opt-out requests promptly.
Data Security
We take reasonable precautions to protect the information we collect. Our giving platform and registration tools use industry-standard encryption. While no method of transmission over the internet is completely secure, we are committed to protecting your information to the best of our ability.
Third-Party Services
Our website and operations may use third-party services such as payment processors, email platforms, and analytics tools. These services have their own privacy policies. We select partners who share our commitment to privacy and data security.
Children's Privacy
Our website and services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13.
Changes to This Policy
We may update this privacy policy from time to time. Any changes will be posted on this page with an updated effective date.
Contact
For questions about this privacy policy or how we handle your information, please contact us at housemoneycollective.com or by mail at House Money Collective, 5614 W Grand Parkway S, STE 102, Richmond, TX 77407.
What We File and Why
House Money Collective currently files the IRS Form 990-N, also known as the e-Postcard. The 990-N is the annual electronic filing required for nonprofit organizations whose gross annual receipts are normally $50,000 or less. As a young organization in its early formation and funding stage, our current annual receipts fall within this threshold.
What This Means
The 990-N is a simplified filing that confirms our organization remains active and in good standing with the IRS. It includes the following information:
- Organization name and EIN
- Tax year covered by the return
- Confirmation that gross receipts are $50,000 or less
- Principal officer name and contact information
- Confirmation of continued nonprofit status
Our Commitment to Full Financial Disclosure
As House Money Collective grows and our annual receipts exceed the $50,000 threshold, we will transition to filing the full IRS Form 990, which provides comprehensive financial reporting including revenue, expenses, program activities, executive compensation, and governance practices.
We are proactively building the accounting systems, governance policies, and board infrastructure required to file the full 990 with accuracy and transparency from the moment we are required to do so.
Viewing Our Current Filing
Our most recent IRS Form 990-N filing can be viewed on the IRS Tax Exempt Organization Search tool at apps.irs.gov/app/eos. Search for "House Money Collective" or enter EIN 41-2308664.
Agreement
By accessing or using the House Money Collective website and services, you agree to be bound by these Terms of Service. If you do not agree to these terms, please do not use our website or services.
Use of the Website
The House Money Collective website is provided for informational and ministry purposes. You agree to use the website only for lawful purposes and in a manner that does not infringe the rights of others or restrict the use and enjoyment of the website by any third party.
Donations
Donations made through House Money Collective are voluntary and non-refundable except at the sole discretion of the organization. All donations are used in furtherance of the organization's 501(c)(3) charitable purpose. Donation receipts will be provided for all gifts in accordance with IRS requirements. House Money Collective does not provide goods or services in exchange for donations.
Retreat Registration
Retreat registrations are confirmed upon receipt of full payment unless otherwise arranged. Cancellation and refund policies specific to each retreat will be communicated at the time of registration. House Money Collective reserves the right to cancel a retreat due to insufficient registration, weather, venue unavailability, or other circumstances. In the event of a House Money Collective-initiated cancellation, full refunds will be issued.
Pastoral & Prayer Services
Positioning prayer sessions and pastoral ministry offered through House Money Collective are provided in the context of spiritual formation and are not a substitute for licensed counseling, therapy, medical care, or psychiatric treatment. By participating, you acknowledge this distinction and take responsibility for seeking appropriate professional care for medical, psychological, or psychiatric needs.
Intellectual Property
All content on the House Money Collective website, including text, graphics, logos, images, and audio or video content, is the property of House Money Collective or its content creators and is protected by applicable copyright law. You may not reproduce, distribute, or create derivative works without written permission.
Disclaimer of Warranties
The House Money Collective website and services are provided "as is" without warranty of any kind, express or implied. House Money Collective does not warrant that the website will be uninterrupted or error-free.
Limitation of Liability
To the fullest extent permitted by law, House Money Collective shall not be liable for any indirect, incidental, special, or consequential damages arising out of your use of the website or participation in organizational programs.
Governing Law
These terms shall be governed by and construed in accordance with the laws of the State of Texas.
Changes to These Terms
House Money Collective reserves the right to update these terms at any time. Changes will be posted on this page with an updated effective date. Continued use of the website following any changes constitutes acceptance of the revised terms.
Contact
For questions regarding these terms, please contact us at housemoneycollective.org or House Money Collective, 5614 W Grand Parkway S, STE 102, Richmond, TX 77407.